How to obtain an ID card

How to obtain an ID card

If you are a new incoming Harvard student you will use the Harvard University's ID Card Photo Submission Application to submit your photo which will be printed on your Harvard University ID card and included in the University's Directory. If you have a current or previous affiliation (i.e. student, employee) with Harvard that required you to have a photo taken, you are not eligible to use this application.

If a suitable photo is successfully submitted and approved by your school's deadline, your ID card will be printed and waiting for you when you arrive on campus. The Harvard University ID card provides access to housing, dining halls, libraries, athletics, Crimson Cash, and more. To submit your photo, please follow these instructions:

1) Have your picture taken

2) Upload your photo

3) Submit your photo

4) Your photo will be reviewed

5) Receive your ID card

GO TO PHOTO SUBMISSION APPLICATION>>

Harvard Faculty and staff are eligible to receive a Harvard ID Card which provides visual identification while on campus and access to various University services. You are responsible for having your ID card with you at all times while on campus and for keeping the card safe and in good condition.

Harvard regular employees, extended part time, or temporary employees:

  • Cambridge Area: Please go to the Campus Service Center (Smith Campus Center, Room 807). Business hours: Mon - Fri, 8:00 am - 5:00 pm. You will also be able to receive services for HU Parking and HU Housing at this location
  • Longwood Medical Area: Please go to ID office located in the School of Public Health, 677 Huntington Ave, Boston. Business hours: Mon - Fri, 8:00am - 4:00 pm.
  • Business School: Please go to the HBS Operations Center located at Shad Hall lower lever, (617) 495-6814. The HBS Operations Center has a messenger service between the HBS campus and the Campus Service Center and this office will process your card replacement from start to finish if you wish.

You must bring a government-issued photo ID, in order to receive your Harvard ID card. Examples of government issued ID cards are:

  • Passport.
  • Driver's license.
  • State issued ID card.
  • US Military ID card.
  • Green card.
  • Naturalization certificate.

All identifications need to include full name, date of birth, a photo, and an expiration date in the future. This validation is a Harvard University security requirement. You will not be able to pick up your ID card without this documentation.

Employees using iris scan to access a laboratory: When you have had your ID card reissued, please contact Harvard University Police Department, (617) 495-1212 to have the iris scan issued on your new card as well.

Charges:

  • Lost card charges: There is a charge of $25.00 for a lost photo ID card.
  • Broken card charges: There is no charge for replacement of broken cards; however, the broken card must be returned to the Campus Service Center, and we must be able to determine that it is your current card. Otherwise, we must consider it lost and subject to the same replacement charges as lost cards. Do not throw away broken cards.

Notes: For your protection, once a card is replaced, previous cards cannot be reactivated. If you find the original card and then lose the replacement, you cannot use the original card. You should bring in the original card and get another replacement

SAO Staff and Affiliates
SAO cards can only be printed at theHarvard Campus Service Center (Smith Campus Center, Room 807). Business hours: Mon - Fri, 8:00 am - 5:00 pm.

 

Cards for Harvard affiliates are issued by request only. Many facilities or departments have a central office responsible for handling card requests. See one of the following for information on how to replace your lost card.

Affiliation Contact

Contractors, Consultants,Vendor, Tenant, Family

Contact your authorized Department Administrator, Faculty Member or Family Member who will complete a Temporary Access Card Request form (POI) to submit to the Campus Service Center for data entry and card processing.

Widener Library Special Borrowers

Go to the Widener Library Privileges Desk, Widener 130. They will enter you into the HOLLIS circulation system and then send you to the Campus Service Center (Smith Campus Center, Rm 807). For more information, contact Widener Privileges at (617) 495-4166.

Frances Loeb Library Special Borrowers Contact Robert Angilly, (617) 495-9162
Countway Library Special Borrowers Contact circulation desk, (617) 432-2136
Business School special cards Contact the HBS Department of Operations, Shad Basement, (617) 495-6814
Longwood Area Temporary Access cards Have your department administrator submit a request through the Longwood Area ID office, SPH-119, 677 Huntington Ave., Boston (617) 432-0389.
House Resident cards Contact the Assistant to the Masters of your House.
Faculty Club cards Contact Faculty Club Front Desk, (617) 495-5758 x0
Dining Services meal pool / conference cards Contact Crimson Cash Office, (617) 496-6600
Special program non-photo cards Contact the administrator for your special program.
Security Contact HUPD, (617) 496-0155

Charges:

  • Lost card charges: There is a charge of $25.00 for a lost photo ID card.
  • Broken card charges: There is no charge for replacement of broken cards; however, the broken card must be returned to the Campus Service Center, and we must be able to determine that it is your current card. Otherwise, we must consider it lost and subject to the same replacement charges as lost cards. Do not throw away broken cards.

Notes

For your protection, once a card is replaced, it cannot be reactivated. If you find the original card and then lose the replacement, you cannot use it. You should bring in the original card and get another replacement.